Incident

Objective: To report occurrence of any incident within the plant during day-to-day activity. It allows user to report, review and approve/reject incident using the system.

Below steps to be followed to complete an incident report:

  1. Report Incident : To create/report new incident. Any employee working on the site, who has access to the system can report an incident.
  2. Review & Identify investigation Team member : Review Incident Report & Identify investigation Team.
    • Plant Env Team OR Plant HS Team User shall receive the Incident Report for review and Identify investigation Team members. Either one of the EHS team shall take up the review task.
    • Plant Env Team includes Environment, EHSMS and Admin Role.
    • Plant HS Team includes Fire Fighting, EHSMS and Admin, Health, Safety Role.
    • Any user can be selected as Investigation Team member. (At least one Plant Env Team OR Plant HS Team member must be selected)
  3. Incident Investigation : Investigation will be conducted by any user who is selected as investigation Team member. User can submit CAPA with investigation report if required.
  4. Review Incident Investigation (HOD) : The incident investigation report will be reviewed by “Head of Department”.
  5. Review Incident Investigation (Plant HS Head Or Plant Env Head) : Once “Head of Department” approves the report then investigation report should come for approval of “EHS MR/ Head of Division/ Deputy Division”. if report is satisfactory then report can be sent for acknowledgement to EHS MR, otherwise the report will be sent to investigation team to revise.
  6. Acknowledge Incident Investigation (EHS MR/ Head of Division/ Deputy Division) : Once “Plant HS Head Or Plant Env Head” approves the report then investigation report should come to of “EHS MR/ Head of Division/ Deputy Division” for acknowledgement. Incident report will be closed upon acknowledgement.

Note :

  • Any of the user from the “Fire Fighting, Environment, EHSMS and Admin, Health, Safety” roles can review the incident Report and identify investigation team.
  • At least one Plant Env Team / Plant HS Team member must be selected in investigation team.

REPORT INCIDENT

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  1. Go to Incident | Report Incident screen.
  2. Enter the Department, Contractor/Sub Contractor, Location/Sub-Location, Exact Location in auto complete text box and enter Event Date and Time. (Department, Contractor/Sub Contractor, Location/Sub-Location, Exact Location will be displayed automatically when first 3 characters are typed)
  3. Click “Submit” button to save the data and send for review to “Plant Env Team OR Plant HS Team”.

Note :

  • Incident can be reported by any employee working in site.
  • The fields marked with * are mandatory to be filled.
  • Employee must select “Plant” from drop down list if the employee is not belongs to any plant.
  • Automatic notification alert will be triggered once incident is reported.